If you have ever tried to feed a meeting on a tight budget and a tighter timeline, you will know the problem. Everyone is hungry by noon, nobody wants to queue, and somebody always has a different order. We have been helping South African teams solve this for years, and we want to say thank you to every office that already orders from us.
This guide is for the person who gets handed the lunch order. It walks through sandwich platters for meetings by headcount, explains what shapes the price, and sets out how to order on the morning itself. We keep it practical, because you have a meeting to get to.
Why a Sandwich Platter Suits a Team Meeting
A platter is shared, so nobody waits for an individual order to be called out. You put it in the middle of the table and people help themselves while the agenda carries on.
It is also easy to set out. One board or tray takes up far less room than twenty separate packs, which matters in a meeting room where the table is already full of laptops and notebooks.
The real strength is the mix. A single order can carry several fillings, so the colleague who eats chicken, the one who avoids meat and the one on banting can all find something. That is why meeting catering sandwiches remain the default for so many offices: one order, one delivery, and a spread that suits a mixed group.
A platter is not for everyone, though. If each person needs a fully personalised meal, or your group has strict individual requirements, lunch boxes are the better fit, and we cover them below.
Choosing a Sandwich Platter Size by Headcount
Platter size follows headcount, so start by counting people, not sandwiches. Then look at the tiers on our party platter range and match the nearest one. Our platter listing is the source for each tier’s current contents, so check it before you order, because fillings and piece counts can change.
Here is how we suggest you think about the bands.
| Group | Roughly how many | What to look for |
|---|---|---|
| Small huddle | Up to about 6 | The smallest platter tier, with two or three fillings |
| Team meeting | About 8 to 12 | A mid-sized tier with a mix of meat, vegetarian and banting-friendly fillings |
| Full department | About 15 to 25 | A larger tier, or two platters with different filling mixes |
| Boardroom or large function | Beyond that | Several platters ordered together, ideally with a day’s notice |
Treat the bands as a starting point. A meeting where people skip breakfast, or run through lunchtime, will go through food faster than a short mid-morning catch-up.
Platter for 10 People: What to Order
Ten is the most common meeting size we hear about, and it sits at the top of the team-meeting band. Look at the tier on our party platter range that is listed for around ten guests, and read what it holds before you commit.
If the listed tier looks tight for your group, you have two sensible options. Step up to the next tier, or add a small second platter in a different filling. We would rather you had a few sandwiches left over than a hungry table at 1 pm.
Try to build the mix around your actual people. Count how many eat meat, how many do not, and how many follow banting, then tell us when you order. The more specific you are, the better we can match fillings to your group.
What Each Platter Size Holds
We are not going to print piece counts here, because the numbers belong on the live listing and we do not want you working from an out-of-date figure. What you should check on each tier is simple:
- how many pieces the platter holds
- which fillings are included, and whether you can choose them
- how the sandwiches are cut, whole, halves or quarters
- whether wraps or tramezzini can sit on the same platter
A smaller cut makes a platter go further and is easier to eat with a notepad in one hand. That is worth asking about when you order.
Sandwich Platter Prices and What Shapes Them
Price moves with two things: the platter tier you choose and the mix of fillings on it. A bigger platter costs more than a smaller one, and a platter built from premium fillings costs more than one built from simpler ones.
We do not quote rand amounts in this guide, because a printed price goes stale and you deserve the live figure. You will find it on our current takeaway menu.
We describe our takeaway service as free delivery. Before you assume that covers a large platter order, confirm with your store whether delivery terms apply to platters, so there are no surprises when you submit your budget for approval.
A useful habit is to work out your cost per head before you order. Divide the platter price by the number of guests, and compare that with what individual lunches would cost your team.
Boardroom Lunch Platters for Office Meetings
A boardroom lunch has a different job from a team lunch. People are there to talk, and the food should not get in the way.
Three things make a platter work in that setting: neat presentation, fillings that are easy to identify, and a set-out time before guests walk in. When a platter is already on the table at the start, nobody has to interrupt the discussion to sort out the food.
Picture a typical case. An office manager orders a platter for a leadership meeting and asks for delivery well before the start. The platter is set out with each filling easy to spot, and the directors help themselves as they sit down.
Meeting Catering Sandwiches for Client Boardrooms
When clients are in the room, details count. Ask for evenly cut pieces so the platter looks tidy, and ask how fillings will be labelled so guests do not have to guess or lift the top slice.
Aim to have the platter in the room before your guests arrive, not as they sit down, because a spread that is already on the table looks organised and lets you start on time. Ask your store for the delivery window that makes this possible.
For regular team sessions, a few office meeting catering ideas make the order feel less repetitive:
- Pair a sandwich platter with wraps for a heartier spread.
- Add tramezzini for a lighter, tidier look.
- Order lunch boxes for anyone who would rather have their own portion.
Lunch boxes are the safer choice when guests have specific dietary needs or want to eat at their desks. They do not share well, so for a table where everyone digs in together, a platter wins.
Tramezzini and Wraps on a Meeting Platter
Tramezzini are soft, crustless triangles, and they look tidy on a board. Wraps are easy to slice and share, so they hold together well when passed around.
Both suit a lighter or more casual meeting better than a formal one. A morning workshop or a team catch-up is a natural fit, while a heavy afternoon strategy session may call for something more filling alongside them.
Before you name a format in your order, confirm with your store how tramezzini and wraps are offered on a platter. They may come as a platter of their own or sit alongside sandwiches, and the store can tell you which.
Tramezzini Platter: When It Works Best
A tramezzini platter works best when you want a light, tidy spread: a mid-morning meeting, a short session over tea and coffee, or a gathering where people are eating while they stand and talk.
It is a less natural choice for a long working lunch where people need something substantial. In that case, mix it with a sandwich or wrap platter so there is enough to go round.
Dietary Options for Mixed Meeting Groups
Most meetings have at least one person who cannot eat what everyone else is eating. You can save yourself a last-minute scramble by asking before you order.
Send a quick message to the group a day ahead and list the answers. Note who avoids meat, who eats vegetarian and who follows banting. Then give the whole list to the store, so we can match fillings to your group.
Banting Options on a Meeting Platter
Banting options are on the Sandwich Baron menu, so you do not need to order a separate meal for guests who follow it. Ask your store which fillings suit, and how they can sit on a platter alongside the rest.
If anyone has an allergy, name it when you order. We will advise which fillings suit, but we can only do that if we know the need exists, and we do not promise a filling is free of an allergen unless the store has confirmed it for you.
Sandwich Platter Delivery and Same-Morning Ordering
This is the part most platter pages skip, and it is where meetings go wrong. A platter ordered at the right time arrives calmly. One ordered in a rush can turn a good meeting into a stressful one.
How Far Ahead to Order Your Platter
Ordering a day ahead gives you the most room. Your store has time to plan the fillings, you can send dietary details without pressure, and you can agree a delivery window that suits the start time.
A same-morning order can work too, but it relies on you getting everything to the store early. We confirm the cut-off and delivery window with you rather than quoting fixed times, because they depend on the store and how busy it is.
The larger the group, the earlier you should call. A platter for ten is far easier to arrange at short notice than platters for forty.
Delivery Times and a Same-Morning Checklist
Call or message your nearest Sandwich Baron store as soon as you know the meeting is on. Send one message with everything the store needs, then follow it with a call to confirm the delivery window.
Include these details:
- The platter tier that matches your headcount
- The meeting start time, and when you want the platter in the room
- The delivery address, with floor or office name
- A named contact, with a phone number that will be answered
- Any dietary needs or allergies
- Whether your group is collecting or you want it delivered
On delivery, we describe our takeaway service as free delivery. Ask the store whether that applies to your platter order, so you know the full cost before you confirm.
Typically, an office manager sends that single message at around 8 am for a midday meeting, then phones to confirm and has the platter set out by 11:30. We cannot promise those exact times for every store, which is why the confirming call matters.
Thank you for choosing us for your meetings. Match your headcount to a tier, check the live listing, and get in touch with your store today.
Frequently asked questions
What size sandwich platter do I need for 10 people?
Look at the tier on our party platter range that is listed for around ten guests, and check its current contents before you order. If your group is hungry or the meeting runs through lunch, step up a tier or add a small second platter. Tell the store your headcount and it can help you match the tier.
How much does a sandwich platter for a meeting cost?
The price moves with the platter tier and the mix of fillings. We do not print rand amounts in our guide, so check the current takeaway menu for live figures. Divide the platter price by your headcount to see the cost per person.
Can I order a meeting platter on the morning of the meeting?
Yes, but contact your nearest store as early as you can. Send your headcount tier, meeting start time, delivery address, a named contact and any dietary needs, then call to confirm. The store confirms the cut-off and delivery window, so no fixed time is quoted.
Do you have banting or allergy-friendly fillings for a mixed group?
Banting options are on the Sandwich Baron menu. Name any dietary need or allergy when you order, and the store will advise which fillings suit. We do not promise a filling is free of an allergen unless the store has confirmed it.
Is delivery free for platter orders?
We describe our takeaway breakfast and lunch service as free delivery. Ask your store to confirm whether that applies to a platter order before you finalise your budget.